IRISO Group Sustainable Procurement Guidelines

The IRISO Group requires suppliers to take the following issues as those they must proactively address in their own business practices to meet growing demand for corporate social responsibility (CSR), while making an ethical evaluation of suppliers’ quality, safety, environment, price, delivery time, and so forth, that have been practiced based on our rational judgment, when procuring goods and services.
The IRISO Group expects suppliers to understand the guidelines, accept them and put it out into practice in their business dealings.

Ⅰ．Human Rights and Labor

1．Labor rights

Suppliers shall protect the human rights of all people involved in its business activities and
work on it with integrity and respect to make it understood by the global society. Employee working hours shall not exceed the limits set by local laws. All remunerations shall be paid in accordance with all applicable wage payment laws, including laws for minimum wage, overtime pay, and legally required payments for employees. Suppliers shall clearly define their disciplinary policy and procedures and communicate them to employees to ensure there is no harsh or inhumane treatment, including sexual harassment, sexual abuse, corporal punishment, mental or physical coercion, and verbal abuse of workers.

2．Prohibition of forced labor

The IRISO Group does not tolerate any forced labor, slavery (including debt bondage), or involuntary servitude, prison labor, or human trafficking.

3．Child labor and underage labor

The IRISO Group does not use any child labor at any stage of production. Workers under the age of 18 is not allowed to carry out any task that could cause health or safety hazards, including night shifts and overtime work.

4．Prohibition of discrimination

Suppliers shall respect labour rights and protect against any inhumane treatment, including mental or physical abuse, coercion, or harassment, as well as any actions that may cause such degrading treatments.

Ⅱ．Workplace Safety and Health

1．Workplace safety

Suppliers shall protect their workers from exposure to potential safety risks (e.g., electrical and other energy sources, fire, vehicles, and fall hazards). The safety risks posed by mechanical equipment used in the workplace shall be assessed, and correct safety measures shall be taken to manage such risks. Procedures and systems necessary to prevent, manage, track, and report workplace accidents and illnesses shall be put in place.

2．Caring about workers with physically demanding tasks

Suppliers shall identify, assess, and manage their workers who are exposed to risks and hazards such as physically demanding tasks, prolonged static standing, and highly repetitive, or forceful assembly.

Ⅲ．Environment

1．Pollution prevention and resource reduction

Resource uses and pollutions are to be reduced or prevented through changing production, maintenance, and facility management processes, as well as substituting, conserving, recycling, and reusing natural materials.

2．Hazardous substance management (including chemical substances)

Chemicals and other substances that pose a safety hazard to human health or environment are to be identified and managed.

3．Air emission, wastewater, and solid waste

Wastewater and gas emissions generated from operations, industrial processes, and sanitation facilities shall be characterized, monitored, controlled, and treated as required prior to discharge or disposal. Measures shall be taken to reduce wastewater and gas emissions. Besides, solid waste shall be identified, controlled, reduced, as well as certainly disposed of or recycled.

4．Reduction of energy consumption and greenhouse gas emissions

Energy consumption and greenhouse gas emissions shall be tracked and recorded at the workplace and/or corporate level. Cost-effective methods shall be sought to minimize energy consumption and greenhouse gas emissions.

Ⅳ．Fair Trade and Ethics

1．Business integrity

Suppliers shall set their group/company standards to prohibit bribery, corruption, extortion and embezzlement. Bribes or other means of gaining unfair or improper business advantages shall not be promised, offered, authorized, provided, or accepted. In addition, procedures to ensure the confidentiality, anonymity, and protection of supplier and employee whistleblowers shall be put in place unless they are prohibited by law.

2．Information disclosure

Information about labor, health and safety, activities for environmental protection, business operations, organizational structure, financial condition, and business performance is to be disclosed in accordance with applicable regulations and prevailing industry practices.

3．Intellectual property rights

Intellectual property rights shall be respected. Any technology and know-how shall be transferred in a way that protects intellectual property rights. Information obtained from customers shall be protected.

4．Responsible mineral sourcing

Meeting legal obligations and duties, and the rational use of minerals with reliable sources are required to ensure the mining or trading of tantalum, tin, tungsten, gold and cobalt, which are used for manufacturing products by suppliers, does not directly or indirectly finance or benefit illegal armed conflicts, human rights abuses, environmental harms, or actions that could pose hidden health and safety risks.

Ⅴ．Information Security

1．Personal information protection

Suppliers shall meet legal requirements given by privacy and information security laws and regulations when collecting, storing, processing, transferring and sharing personal information.

2．Prevention of confidential information leakage

Suppliers shall properly manage and protect confidential information that they may have access within their company, or receive from customers and third parties.

Ⅵ．Business Continuity Plan

1．Development of business continuity plan

Suppliers shall identify and assess risks that may hinder their business continuity, make a business continuity plan (BCP) to examine the
impact on their business, outline necessary medium- and long-term preparedness measures, as well as updating on their progress.

Ⅶ．Request to Work in Cooperation with Suppliers’ Business Partners

• 1. The IRISO group expects suppliers to make a request to their business partners for their cooperation in promoting CSR practices in line with the IRISO Electronics Group Sustainable Procurement Guidelines.
• 2. The IRISO group asks suppliers to sign and submit the “Agreement Confirmation Form”
  if they agree to the IRISO ELECTRONICS Group Purchasing Policy and Sustainable Procurement Guidelines.

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